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As the epidemic continues to spread it becomes more difficult for nonprofit board members to meet in person to discuss critical questions and provide strategic direction. In response growing numbers of organizations are holding virtual meetings during the crisis. Although it may appear like a hassle, it’s actually an excellent option for nonprofits and charities to improve the effectiveness of their meetings and productive.

Meetings on the internet are not only more cost-effective, but also more comfortable for participants. There is no traffic to contend with and tight schedules to keep track of, or travel stress that can cause people to be distracted during the meeting. This increases the likelihood that all board members attend the virtual meetings and participate in discussions.

A good meeting management program will allow you to record your meetings and store them. Even if it is not possible to attend the meeting in person, you are able to view the minutes and documents later. This will let you review and assess your decisions and actions after the meeting is over.

Make sure you are prepared for your virtual meetings in advance to ensure they’re as productive and efficient as you can. It is important to ensure that everyone is able to attend the meeting at a time convenient for them. It is also important to make sure that everyone is in a quiet place to reduce background noise. It is also essential to conduct a roll call at the start of the meeting in order to ensure there is an adequate quorum. It is also important to use the voting options of the tool for meetings to keep engagement high, and avoid having to resort to verbally or via “show of hands”.